Promptrepo - AI-powered customer data extraction from conversations

What Is Promptrepo?

Every business deals with the same frustration: your customers reach out through emails, documents, and chat messages—but when it's time to analyze that data or take action, you're stuck manually copying information into spreadsheets. It's tedious, error-prone, and frankly, a waste of your team's time.

Promptrepo changes that equation entirely.

Promptrepo is an AI-powered data extraction platform that lives directly inside your existing Google workflow. Built on Google Forms and Google Sheets, it transforms unstructured communications—emails, documents, conversations—into clean, organized data automatically. No coding required. No complex setup. Just connect your channels, and Promptrepo handles the rest.

But here's what makes Promptrepo genuinely different: it's not just about extracting data. You can also train custom AI models using nothing more than your Google Sheets. Whether you need to classify customer inquiries, extract specific information from contracts, or build a generative AI model tailored to your business, you can do it all through a no-code interface.

Over 2,500 companies already trust Promptrepo to streamline their data operations—from healthcare institutions like San Francisco General Hospital Foundation to educational organizations like Chulalongkorn University and Bard College, from growing brands like Crumbl Cookies to solar energy leaders like Sunrun. These teams span industries, but they share one common need: turning messy communication data into actionable insights without building expensive custom infrastructure.

Promptrepo comes from Guesswork (Mailrecipe LLC), a company with over a decade of experience in AI and machine learning. Founded in 2013 and backed by early TechCrunch recognition, their team has been pioneering practical AI applications for businesses of all sizes.

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Core Features That Actually Move the Needle

What makes Promptrepo valuable isn't a long list of technical features—it's solving real problems you're facing right now. Here's what you can actually do with it.

Semantic Email lets customers or contacts email your custom business address (like support@yourcompany.near.tl), and Promptrepo's AI automatically parses the content and fills in a Google Form on your behalf. It filters spam intelligently, categorizes messages by subject (billing, support, sales), and lets the sender preview, correct, or add information before final submission. Your team sees clean, structured data in Google Sheets immediately—no manual copy-pasting.

Semantic Docs handles the document flow. Upload a contract, application form, or any document, and Promptrepo extracts the relevant fields automatically into your Google Forms. Multiple formats are supported, so whether you're processing PDFs, Word docs, or other file types, the extraction happens without you lifting a finger.

Finetuning is where things get interesting for teams wanting custom AI capabilities. You don't need a data science background. Simply load your Google Sheets with training data, choose what you want the model to do (classify items, extract specific information, or generate responses), select from supported models like OpenAI, Mistral, or LLaMA, and hit train. Version control is built in, so you can iterate without losing previous work. Once deployed, you can call your custom model via API.

Logging captures every AI interaction—system prompts, user inputs, model responses, and metadata—all in Google Sheets. This isn't just for audit trails. You can analyze patterns, detect anomalies, flag behavior drift, and directly use this logged data to fine-tune your models further. It's a complete feedback loop for continuous AI improvement.

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Who's Actually Using Promptrepo?

You might be wondering whether Promptrepo fits your situation. Let me walk through the types of teams getting real value from it.

Customer service teams love Semantic Email. Here's the reality: most customers prefer emailing over filling out forms. But your support team needs structured data to track and respond efficiently. Promptrepo bridges that gap—emails arrive, AI categorizes and extracts the key details, and your team gets clean records in Google Sheets instantly. No more reading through endless email threads to find order numbers or complaint details. One customer service leader told us their response time dropped significantly because their team stopped playing data entry clerk.

Operations and document-heavy teams use Semantic Docs to process contracts, applications, and forms at scale. Instead of manual review, documents flow through Promptrepo, which extracts dates, names, amounts, and other relevant fields automatically. Healthcare organizations handling patient intake forms, legal teams processing contracts, HR departments managing applications—they're all reducing hours of manual work to minutes.

Growth teams and analysts tap into Finetuning to build custom AI models without engineering resources. A marketing team might train a model to categorize leads based on initial inquiry content. A product team could build a sentiment analyzer for customer feedback. A sales organization might want intent classification to prioritize follow-ups. The common thread: domain experts building AI solutions that work for their specific needs, not generic models that miss context.

AI developers and product teams use Logging to monitor their AI applications in production. When you're running AI at scale, understanding what's actually happening—the prompts being used, the responses coming back, where things are going wrong—is critical. Logging gives you visibility and the data to improve models continuously.

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Getting Started Fast

One of the best things about Promptrepo is how quickly you can go from sign-up to seeing results. Here's the path most teams take.

Step 1: Sign in with Google. Promptrepo integrates with your existing Google account, so there's no new credentials to manage. If your organization uses Google Workspace, you can leverage those admin controls for team deployment.

Step 2: Create your first form. This is your data destination—a Google Form with the fields you want to capture. Promptrepo doesn't replace your forms; it fills them automatically.

Step 3: Configure your input channel. For emails, set up your custom business address (yourname@near.tl). For documents, establish where Promptrepo should watch for incoming files. Set up smart routing rules—tell the system how to categorize incoming content (support tickets go here, billing inquiries go there), and define which fields to extract.

Step 4: Test with real data. Start small. Process 10-20 emails or documents to see how the AI performs. Check the accuracy. Adjust your extraction rules if needed. This iteration phase is normal and helps you optimize before scaling up.

For custom model training, the flow is similarly straightforward: prepare your training data in Google Sheets (what inputs should produce what outputs), choose your model type and base model, train and evaluate using built-in testing tools, then deploy via API when you're satisfied.

You'll need a Google account with access to Google Forms and Google Sheets—that's really the only hard requirement. For enterprise deployments with custom domains or advanced security requirements, you'll want Google Workspace admin access to configure permissions properly.

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Pricing That Scales With You

Promptrepo offers three tiers designed for different stages of growth. Here's the complete picture:

The Professional plan gives you full access to all four core features—Semantic Email, Semantic Docs, Finetuning, and Logging—which is unusual in SaaS. Many tools gate their most powerful features behind higher tiers. Here, you get the complete toolkit from day one.

Team adds practical features for organizations that need forms with legal weight—e-signatures, compliance forms, and faster support. Enterprise opens up customization options for teams building customer-facing workflows or needing advanced integrations.

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Frequently Asked Questions

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Why Choose Promptrepo?

You have options in the automation and AI space. Zapier, Make (formerly Integromat), Microsoft Power Automate—these are established players with broad capabilities. So why would teams specifically choose Promptrepo?

The honest answer comes down to fit. If your workflow centers on Google Forms and Google Sheets—and for many teams it does—Promptrepo was built specifically for that stack. There's no abstraction layer, no adaptors trying to make square pegs fit round holes. The data flows naturally between your communications, Google's tools, and your AI models.

Here's how the comparison breaks down:

Promptrepo vs. Zapier/Make: General automation tools are powerful but broad. They connect thousands of apps but treat Google Forms as one integration among hundreds. Promptrepo lives and breathes Google Forms data extraction. When your use case is "extract structured data from emails/documents and put it in Google Sheets," that focus delivers better results with less configuration.

Promptrepo vs. Microsoft Power Automate: If you're already invested in Microsoft's ecosystem, Power Automate makes sense. But if Google Forms, Google Sheets, and Google Workspace are your tools of choice, Promptrepo's native integration outperforms generic connectors.

The real differentiator is Finetuning. Most automation tools move data between apps. Promptrepo goes further—it lets you train custom AI models on that data. You can build classifiers, extractors, and generative models without leaving Google Sheets. That's a capability most competitors don't offer at any price point.

Promptrepo isn't trying to be everything for everyone. It's solving a specific problem exceptionally well: turning the unstructured conversations your business generates every day into clean, usable data—and empowering your team to build custom AI that actually understands your business. If that matches what you're trying to accomplish, the fit is probably right.