AppFlowy - AI workspace that keeps your data under your control

What is AppFlowy

We live in a world where our work lives in someone else's cloud. Every document, every project plan, every brainstorming session gets uploaded to servers we never see, managed by companies we don't control. If you've ever felt that knot in your stomach when a SaaS platform changes its pricing, limits your data, or worse—experiences a breach—you're not alone. That's exactly why we built AppFlowy.

AppFlowy is the AI workspace where you achieve more without losing control of your data. We're not just another productivity tool. We're 100% open source, which means the code is yours to inspect, modify, and trust. Our community has grown to 68,400+ stars on GitHub, with over 400 contributors pouring their expertise into every release. Our Discord community has welcomed over 10,000 members, and 150,000+ people subscribe to our newsletter for updates. Companies like Adobe, Amazon, Google, Microsoft, and hundreds of other organizations trust AppFlowy for their daily workflow.

The story starts with our co-founder Annie Wang, who spent years building enterprise collaboration platforms. She realized something fundamental: there's no one-size-fits-all solution for every organization. Some companies need complete data sovereignty. Some individuals want their AI interactions to stay on their own devices. Some teams need offline capabilities for travel or remote work. So we built AppFlowy to be flexible enough to serve all of these needs—and open enough that the community can shape its future.

What makes us different? Four pillars: 100% open source so you never get locked in, local AI that runs directly on your device, 100% offline mode that works without any internet connection, and self-hosted deployment options for full data control. This isn't just our product—it's a community-built movement toward data autonomy.

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Core Features of AppFlowy

When we designed AppFlowy, we asked ourselves one question: what would a workspace look like if it truly put users first? The answer is a feature set built around your needs, not our lock-in strategy. Let us walk you through what you can do.

AppFlowy AI Assistant acts as your AI teammate. Stuck with a blank page? Need to improve your writing? Looking to brainstorm new ideas? Our AI helps you get started, refines your content, and generates summaries—all while giving you full control over where that AI processes your data. You choose whether it runs locally or in the cloud.

Speaking of choices, our Local AI capability is a game-changer for privacy-conscious users. Run models like Mistral 7B and Llama 3 directly on your machine. No data leaves your device. Vault Workspace subscribers get unlimited AI responses and unlimited file sizes. This isn't a compromise—it's the future of private computing.

Of course, we also give you access to the most powerful cloud AI models through AI Model Selection. Flip between GPT-5, Gemini 2.5 Pro, and Claude 3.7 Sonnet depending on your task. Different models excel at different things—pick the right tool for the job.

For teams, Collaborative Workspaces let you work together in real-time. Up to 50 members can collaborate, with support for 100 guest editors. No more version conflicts, no more "who has the latest copy" debates.

And then there's Offline-First Architecture. This isn't "offline mode" as an afterthought—it's built into everything we do. Your data lives locally first, syncs when you're online. Work on a flight, in a remote cabin, or during a wifi outage. We don't pause when your connection does.

Self-Hosted Deployment means you can run AppFlowy on your own servers. Perfect for enterprise compliance, data sovereignty requirements, or organizations with strict security policies. Your data, your infrastructure, your rules.

Cross-Platform Support covers iOS, Android, macOS, Windows, Linux, and Web. Start on your laptop, continue on your phone, finish on your desktop. Your workspace follows you.

Finally, Databases and Boards give you powerful organization tools. Page blocks, database views, Kanban boards, and calendar views help you manage projects and content your way.

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Who Uses AppFlowy

The beauty of building an open platform is watching the community find uses we never anticipated. Let us share how different groups are using AppFlowy—maybe you'll see yourself here.

Enterprises with Data Privacy Requirements are one of our fastest-growing segments. If you've ever worried about storing sensitive business data on third-party servers, we understand. With our self-hosted option combined with local AI, your data never leaves your infrastructure. Financial firms, healthcare organizations, and government contractors use AppFlowy to meet compliance requirements while still enjoying modern AI capabilities. You get the productivity benefits without the privacy trade-offs.

Developer Communities and Technical Teams love that AppFlowy is built on open source building blocks. Our AppFlowy Editor and Kanban Board are available as independent components that developers can fork, modify, and integrate into their own projects. Need a custom documentation system? Build it on top of AppFlowy Editor. Want a specialized project board? Extend Kanban Board to your needs. The code is yours to use.

Former Notion Users often come to us wanting to leave but fearing the migration. We've made that easy—AppFlowy supports direct import from Notion. All your pages, databases, and structures come through. You get to keep your work while gaining data ownership. Many users tell us this was the push they needed to finally make the switch.

Remote Workers and Travelers discovered that offline capability isn't a nice-to-have—it's essential. Whether you're working from a location with spotty wifi, on a long flight, or in a region with restricted internet access, AppFlowy keeps working. Your workspace doesn't disappear when your connection does. 100% offline mode means productivity never has to pause.

Teams Needing Unified Knowledge Management use our collaborative workspaces to bring everyone onto the same platform. No more scattered notes across different apps. No more "I thought you put that in the shared drive." Real-time collaboration with up to 50 team members ensures everyone stays aligned. Knowledge centralizes, workflows standardize, and productivity follows.

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Ecosystem and Integrations

We didn't build AppFlowy in isolation—we built it to fit into the tools and workflows you already use. Here's how we play in the larger ecosystem.

Our Open Source Building Blocks form the foundation. AppFlowy Editor and Kanban Board aren't just internal components—they're standalone libraries you can use in your own projects. Developers have forked them to build custom documentation systems, internal wikis, and specialized productivity tools. If you can imagine a use case, the building blocks are there for you.

Developer Documentation lives at docs.appflowy.io. Whether you're building on top of our editor, creating custom plugins, or integrating with external systems, we provide comprehensive guides. The community has also contributed tutorials, videos, and code examples. Learning never stops, and neither does our documentation.

Zapier Integration connects AppFlowy to over 5,000 other applications. Automate workflows between your workspace and the tools you use daily. Connect to CRM systems, trigger notifications, sync with project management tools—the automation possibilities are extensive. You don't have to choose between AppFlowy and your existing stack.

The Community Ecosystem is perhaps our greatest asset. Our Discord server has grown to over 10,000 active members. GitHub contributors number over 400 and growing. The community forum sees daily discussions about tips, workflows, and feature requests. When you join AppFlowy, you're not just getting software—you're joining a movement of people who care about data ownership and open collaboration.

Platform Coverage ensures you're never locked out of your workspace. iOS, Android, macOS, Windows, Linux, and Web—all supported. Your data syncs across devices. Your team can use whatever hardware they prefer. We meet you where you are.

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Pricing Plans

We believe powerful tools should be accessible. Here's how we structure our plans so you can pick what fits your needs.

Free Plan is exactly what it sounds like—free forever. You get one collaborative workspace (up to 2 people), unlimited pages and blocks, 5GB storage, smart search, 10 AI responses per month, 2 AI images, and mobile app access. It's perfect for individuals who want to test the platform or for personal note-taking.

Pro Plan at $10/month (when billed annually) unlocks unlimited storage, up to 50 workspace members, 100 guest editors, unlimited AI responses, 50 AI images per month, unlimited file uploads, and custom namespaces. This is our sweet spot for teams that need real collaboration features.

AI MAX at $8/month is for users who want the most advanced AI capabilities. Get unlimited access to GPT-5, Gemini 2.5 Pro, and Claude 3.7 Sonnet—the most powerful models available. Unlimited responses and file uploads included.

Vault Workspace at $6/month is the privacy champion's choice. Run AI locally on your device, with unlimited responses and no file size limits. All AI processing happens on your machine. Your data never touches external servers.

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Frequently Asked Questions