MailMaestro - AI-powered email assistant for professional business communication

Your Email Wastes More Time Than You Think

Let's be honest—how much of your workday disappears into your inbox? If you're like most professionals, the answer is "too much." Between crafting the perfect response in a non-native language, wading through endless email threads to find the one thing that matters, and rewriting the same类型 of email for the tenth time this week, email communication quietly eats hours that could go to actual work.

Now multiply those frustrations across your entire team. That's thousands of hours lost monthly. Millions globally.

This is the problem MailMaestro solves.

MailMaestro is an AI-powered email assistant built on GPT-4o and Claude 3.5—the same cutting-edge AI models powering some of the world's most advanced applications. It works directly within Outlook and Gmail, so there's no new software to learn, no extra tab to manage. You write emails the way you always have, just faster and better.

Whether you need to compose a professional email in Mandarin, summarize a 47-message thread in seconds, or generate a polished weekly report in seconds, MailMaestro handles it. It understands context—your tone, your recipients, your attachments—and crafts responses that sound like you, just... sharper.

The market has spoken. Over 300,000 teams now use MailMaestro, including household names like Danone, MIT, Marriott, Nike, Microsoft, and Coca-Cola. On the Outlook marketplace, users have rated it 4.8 stars. On Gmail, it's 4.9. Those aren't marketing numbers—real people using real email every day made those calls.

That's the scale we're talking about. That's the trust already built.

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What MailMaestro Actually Does for You

Here's the thing about most AI tools—they sound impressive in demos but feel clunky in practice. MailMaestro feels different because it was built specifically for how you actually use email.

AI Email Writer is the core. Need to email a client in French but you're more comfortable in English? Just type what you want to say, and MailMaestro transforms it into professional, culturally appropriate French. Same for German, Spanish, Japanese, and 20+ other languages. It doesn't just translate—it localizes. The nuance matters when you're representing your company abroad.

AI Email Summary tackles the scroll-of-death problem. We've all been there: a thread with 30+ messages, multiple attachments, people replying-all, and you need to figure out what actually happened. MailMaestro extracts the key points, action items, and decisions in seconds. You read a paragraph instead of scrolling for five minutes.

AI Email Response goes one step further. It reads the thread, understands what's being asked, and drafts a reply that addresses everything. You can send it as-is or tweak it—your call. Either way, you're not starting from a blank page anymore.

AI Email Management helps you prioritize. The AI analyzes your inbox and surfaces what actually matters, sorting by urgency and relevance. Combined with smart categorization, reaching inbox zero becomes realistic again—not a myth.

Magic Templates are a game-changer for repetition. Think weekly status reports, project updates, meeting follow-ups—anything you send regularly. Set up a template once, add your key details, and MailMaestro fills in the rest. Teams report turning 15-minute emails into 1-minute tasks.

Keyword Shortcuts let you insert pre-configured information instantly—phone numbers, LinkedIn profiles, signatures, whatever you need. One type, and it's there.

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Who Benefits Most from MailMaestro

Still wondering if this is for you? Let's get specific.

If you communicate across languages, MailMaestro is a revelation. Whether you're a sales manager emailing partners in Tokyo, an HR team coordinating across Europe, or a startup founder pitching investors in a language that isn't your mother tongue, the AI handles the nuance. It makes you sound professional in languages you barely speak. That's not a small thing—it's often the difference between closing a deal and losing one.

If your inbox is out of control, you're the ideal user. The average professional receives 121 emails daily. Reading them all is impossible. MailMaestro's summary feature alone can save you an hour every day by eliminating the need to read every message in full. Multiply that across a team, and you're looking at serious productivity gains.

If you write the same emails repeatedly, the magic templates feature alone might justify the cost. Weekly reports, status updates, onboarding follow-ups, meeting summaries—these are formulaic by nature. MailMaestro makes them instant. One team we work with reduced their weekly all-hands email from 15 minutes to under 60 seconds. That's real time back.

If you run meetings and hate taking notes, here's something you might not know: MailMaestro comes bundled with TeamsMaestro, an AI meeting assistant. It joins your calls automatically, transcribes everything in 20+ languages, and generates shareable summaries. You focus on the conversation instead of frantic note-taking. Combined with CalMaestro for smart scheduling, your entire communication workflow gets an upgrade.

If you're managing a team, the AI prioritization features help you and your team focus on what actually matters. Important emails stop getting buried. Deadlines don't slip through the cracks.

If you work across time zones, the combination of multilingual support and smart scheduling removes the friction that usually comes with global collaboration. You communicate clearly in your recipient's language, and CalMaestro finds times that work for everyone.

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Getting Started Takes About Five Minutes

Here's the good news: you won't need IT support to try MailMaestro.

Installation is simple. Open Outlook or Gmail, search for "MailMaestro" in the marketplace, and click install. It takes under a minute. The plugin appears in your email toolbar, and you're ready to go.

Sign up with your work email. You'll get a 7-day free trial of Professional—no credit card required. Test everything: write emails in different languages, summarize threads, generate replies, try the templates. If it doesn't fit your workflow, you've lost nothing but five minutes.

The workflow feels natural. Open a new email, click the MailMaestro button, describe what you want to say, and watch AI generate a complete draft. Or highlight text in an existing email and ask MailMaestro to polish it. You can edit the result or send it directly—MailMaestro adapts to your style, not the other way around.

System requirements are minimal. Outlook 2016 or newer, Outlook.com, or any Gmail account (personal or Google Workspace) works. If you can check email, you can use MailMaestro.

For teams, the setup scales easily. Team plans start at $15 per user per month with annual billing ($12/month with the 20% discount). IT departments can deploy via Microsoft and Google admin consoles. Enterprise deployments get SSO, custom branding, dedicated support, and everything required for large-scale adoption.

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Pricing That Scales With Your Team

MailMaestro uses transparent, tiered pricing. There's no fine print, no hidden fees, and no awkward "contact sales" unless you're on Enterprise.

MailMaestro Plans (Monthly Billing)

MailMaestro Plans (Annual Billing - 20% Off)

TeamsMaestro Plans

Maestro Duo (Combined Package)

$25/month — MailMaestro Professional + TeamsMaestro Professional, unified billing, all features included. Most growing teams find this the best value.

What you get with Enterprise: SOC 2 Type II certification, full GDPR compliance, HIPAA compliance with BAA (Business Associate Agreement), SSO (SAML/OIDC), custom branding on AI outputs, dedicated account manager, priority support with SLA, and flexible data residency options.

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Common Questions